1Password tips

Staying Organized with 1Password for Teams

In our recent newsletter I had planned to share my New Year resolution to get organized and how I am using 1Password for Teams to keep my Family and Work information separate. It got too long for a newsletter so I thought I’d write a blog post instead.

First, a little bit of history is in order. I started using 1Password nearly 10 years ago and have accumulated well over 2000 items during that time. These include work, personal, and family logins; secure notes; and just about anything else you can think of.

Here are just a few of the things I have in 1Password:

  • Personal logins for Twitter, Facebook, etc.
  • Tons of AgileBits logins and keys. Running a company needs a lot of passwords!
  • My wife Sara’s financial accounts that I never use but need access to just in case.
  • Test data needed for testing 1Password’s browser extension.

And that’s just the beginning. Now that the kids are getting older, their logins are becoming increasingly important. If Abby or Jack were to lose access to their Minecraft or ROBLOX accounts, their little worlds would literally fall apart.

Add to that the logins needed for estate planning for my parents and Sara’s mom, and you can easily see how I wound up with thousands of items in 1Password!

1Password does a great job storing all this information and allows me to access it from anywhere whenever I need it, but I would like to organize it better.

In addition to wanting to be organized, I also need to share some items with colleagues and others with family. Some items, like my personal information, should remain mine and should not be shared with anyone. Tags are great for simple organizational tasks, but they’re not enough for all my needs.

Thankfully there’s a perfect solution…

Enter 1Password for Teams

As I’ve used 1Password over the past decade, I’ve always managed my own vaults, using a mixture of iCloud, Dropbox, and even Wi-Fi Sync for a time. Six months ago, Roustem invited me to our new AgileBits team on 1Password for Teams and I fell in love.

With 1Password for Teams, creating additional vaults and syncing them to all my devices is super easy. Best of all, I can share individual vaults with specific teammates and the vaults will automatically appear on their devices.

Once creating and sharing vaults was made so easy, it became natural to create a lot of them for various tasks and to share between teams. Here’s a glimpse of the Admin Console for our AgileBits team and some of the vaults we have:

1Password for Teams: AgileBits Admin Console

You can see that we have vaults for pretty much every team at AgileBits. This allows the social team to share Twitter, Facebook, and other logins with each other. We also have vaults for developers, directors, and even third-party external auditors.

Seeing how perfect these vaults were for keeping things organized, I decided to follow suit and create a Teare Family team to keep my personal life organized.

Before I could take this plunge, however, I had to ensure that the most important thing of all happened…

Keep The Wife Happy. Always.

I’d love to say that my dad imparted this sage advice to me on my wedding day, that I should always keep my wife happy. Let’s just assume that’s what he said and move on before I tell too many stories here1 :)

Sara is a creature of habit and as such wasn’t too excited when I told her I was switching everything over to use our new Teare Family account.

She was deathly afraid that 1Password for Teams would destroy her workflow and that all her 1Password data would get merged with the new vaults. Thankfully neither of these is true.

I started by showing Sara how my AgileBits team vaults integrated with 1Password. The newly styled vault selector in 1Password 6 for Mac was perfect for this:

1Password for Teams vault selector

Sara instantly loved this! Seeing that the vaults stayed separate was exactly what she wanted to see. Her next question was how to go about moving items from one vault to another, so I showed her how you simply use the Share menu to move items between vaults:

1Password for Teams: move item between vaults

She loved what she saw and immediately wanted to be part of this new Teare Family team. Now that she was excited, this was going to be a lot more fun :)

Starting a Family… Team!

Now that I had Sara on board, I was ready to set up the Teare Family. Having multiple teams within 1Password is very natural and works just the way you expect.

First, I created my team and used the Admin Console to invite Sara to join me. I also created a Parents vault so we could share information with each other and nobody else.

Here’s what the Teare Family vaults look like in our Admin Console:

1Password for Teams Teare Family Admin Console

Let’s go through these three vaults and what I’m planning to use them for:

  • Your Vault: This screenshot is from my Admin Console so the Your Vault is my vault. It’s a confusing name and we plan to change it before the beta ends :)
  • Everyone: This vault and its contents are visible to everyone on the team. This is where we store Abby & Jack’s Minecraft and ROBLOX logins. When my parents join my team, I’m happy they will get access to this vault so Abby & Jack can log in while at Grandma’s house2.
  • Archive: I have trouble throwing stuff away as I’m aways afraid I’ll need it later. Instead of deleting items, I simply move them to the Archive vault.
  • Sara’s Mom: Someday Sara hopes to get all her mom’s information in here so she can have it handy when needed. As her executor, Sara will need it one day, but hopefully not for a very long time. Until then, having her insurance information, passport numbers and other relevant information is great when booking trips.
  • Dave’s Mom & Dad: Same as above, but this time for my mom & dad. I put their Wi-Fi password in here as well. My dad has been the master of crazy long random passwords for years!
  • Parents: This is where Sara and I store things that we want to share with each other and no one else.

You might be wondering where the other vaults are for Sara, Abby, and Jack.

Sara has her own vault that I do not have access to. This is perfect as I don’t need access to her Facebook login. And the best couples are the ones who are secure enough with each other to have their own secrets :)

As for Jack and Abby, try as I might, they are not ready to join our 1Password team yet. Once they are older I’ll invite them to the Teare Family team and they can move their items from the Everyone vault into their own personal vaults.

The great thing about 1Password for Teams is you can start small and grow as you need to. You simply invite additional people to your team whenever you want.

Quickly Find What You Need

With all these vaults I have and all the additional sets of information I added to 1Password, you might be wondering how I manage to find my information when I need it.

The last thing I want happening when I press ⌘\ to log in to my Facebook is to see everyone else’s Facebook logins. Also, I don’t want to have to switch vaults or remember where I stored a login when I need to find it.

Thankfully the solution is simple: 1Password 6 for Mac and iOS have a new feature called All Vaults. With All Vaults I can see all my information without needing to switch vaults.

For example, this is how things used to look when I searched for Twitter in 1Password mini:

Search All Vaults in 1Password 6

Notice the all-inclusive All Vaults icon in the screenshot there. It’s letting me know that I am searching across all my vaults.

To keep it limited to my vaults, I simply exclude the vaults I don’t use very often from All Vaults by going to 1Password’s Preferences.

1Password 6 for Mac: All Vaults preferences

I excluded the Everyone vault from the Teare Family as I rarely need to help Jack log into his ROBLOX. I also excluded the test vaults and many other AgileBits vaults as I rarely need to set up servers or configure new development machines.

Now when I use 1Password mini to trigger Go & Fill for a Login, I find only what I need. Here’s how things look when I search for Twitter after limiting All Vaults to the ones I use frequently:

Searching All Vaults in 1Password 6 for Mac

Now I can quickly log in to see what shenanigans the team is up to today. When I do want to see the other logins, I simply click on the All Vaults icon and switch to the vault I need.

Onward

I’m not done yet but I’m already feeling much better about starting the organization process. Now that there’s a good spot for everything I can easily add new items wherever they should be.

As for my existing thousands of items, I am moving them over slowly, one by one. To make this a regular part of each day, I hid my locally managed vaults from the All Vaults view. This way, whenever I need an account and can’t find it, I know to switch vaults, find the item I need, and then move it to the appropriate place before proceeding.

It will take time to get through all my items this way, but it’s an enjoyable process that leaves me feeling better at the end of the day, so I’m hoping this New Year’s resolution will stick.

Have yourself a wonderful and organized 2016! Be sure to create a team for your family and please let me know what’s on your mind in the comments below or by visiting the 1Password for Teams Discussion Forums. It’s always great hearing from you :)

Show 2 footnotes

  1. Actually, my dad is pretty awesome so please don’t get the impression otherwise; it’s just wedding-day advice is not his forte. He’s got awesome funeral advice, however. The best advice I ever heard him give was, “Remember the good. Forget the bad.”; makes me tear up every time I hear it.
  2. I doubt Abby or Jack will ever outgrow Minecraft or ROBLOX. I know I never outgrew Zelda or Risk.
89 replies
Newer Comments »
  1. Dave Teare
    Dave Teare says:

    Kinda weird for me to leave the first comment on my own post, but I know a lot of people will want to know about Family pricing :)

    1Password for Teams is priced at $4.99 per month for each user. This is a great price for companies but we understand this will be cost prohibitive to many families (especially larger ones!) so we wanted to do something special for families.

    I had planned to announce this new Family Pricing within this blog post, but we’re not quite ready yet. I hope to have an announcement post in February.

    Families are near and dear to our hearts at AgileBits so we created something awesome to show our love. I think you’re going to love the Family Pricing we’ve come up with. Our designers and word smiths need just a bit more time to finish cooking things for us before we announce it :)

    ++dave;

    Reply
    • Bruce G.
      Bruce G. says:

      Hi Dave. You read my mind. I would really love to use “Teams” for my family, but like you stated, the price was too high for a large family. Glad you’re on it and I’ll be looking forward to your post regarding family pricing.

    • Dave Teare
      Dave Teare says:

      Hi Bruce!

      I’m glad my mind reading ability is strong today :)

      Looking forward to being able to announce Family Pricing soon!

      ++dave;

    • Karen N.
      Karen N. says:

      Thanks Dave and Sara! I LOVE 1Password!! I would love to have all my kids stuff in one place and NOT see my husband’s stuff! I am eager to see the family pricing. Maybe the Teams feature would be something my husband’s team could use too!
      Thanks again!
      Karen

    • Dave Teare
      Dave Teare says:

      Thank you for all your love, Karen! It means a lot to Sara and I and the whole team :)

      For sure you can setup your family team so that you don’t need to see all your husband’s stuff. He will have his own vault that will only be visible to him, just like you’ll have one that is private to you.

      As for your husband’s work, I believe 1Password for Teams will work great for him as well. We designed the teams features for teams of all shapes and sizes.

      Take care and please let me know if there is anything else we can help with.

      ++dave;

    • Becky Waring
      Becky Waring says:

      Hi Dave,

      Love the idea of 1passwords for Teams but the cost of $60/year/person is also prohibitive for most of the small businesses I support in my Mac consulting business. For a small architect office with years old versions of AutoCAD and photoshop, due to the high cost of upgrades, $750 a year to give 1password to everyone is the same price as two new copies of AutoCAD LT per year, a MUCH higher priority for them. Same with the small accounting firm, the small legal office and many others. They all have no password manager now, and this would be a large new ongoing expense. At about $250-$300/year I could probably sell it, but at this pricing, I would be laughed at.

      Hope you can work on the pricing for small biz, as well. Would love to help these companies get more secure.

      Or perhaps some volume discount that I can pass on if I sign up multiple businesses?

      Just a thought.

      –Becky Waring

    • Matt Richmond
      Matt Richmond says:

      These are great updates, and I’ve been a very happy 1Password evangelist for the past few years now :) I’m so glad to hear about a family plan in the works! We’re a family of 8 and greatly appreciate companies that take family into consideration!

    • Dave Teare
      Dave Teare says:

      Thank you, Matt! I really appreciate your evangelism over the last 8 years. We wouldn’t be here without awesome customers like you :)

      I’m stoked that you’re as excited about families are we are. I can’t wait to share the news we have cooking about families; I think you’re going to love it. But by all means, don’t wait to setup your family team as it’s completely free during the beta.

      Take care,

      ++dave;

    • Robert Alan Perlberg
      Robert Alan Perlberg says:

      Can someone please tell me how my wife can share my 1Password on her IMAC, IPAD and IPhone? I’ll be happy to pay whatever it costs; just do not know how to do it. I have 1Password on my IMAC, IPAD and IPhone. Every time my wife needs to reference one of her passwords, I have to look it up in my vault. We want to share one vault. My email is raperlberg@me.com I am NOT very computer literate!!!

    • Dave Teare
      Dave Teare says:

      Hi Robert,

      It sounds like 1Password for Teams would be right up your ally. I suggest you sign your family up here:

      https://teams.1password.com/
      

      Then I’d recommend you check out this Getting Started guide here:

      https://support.1password.com/teams-user-getting-started/
      

      You can then add your family team to your iOS and Mac apps and your wife’s. You could then move your items you want to share with your wife to the Everyone vault, as described in my post above and in this document here:

      https://support.1password.com/move-data-teams/mac.html
      

      That should get you well on your way. Please let me know if there is anything else I can help with.

      Cheers!

      ++dave;

    • Dave Teare
      Dave Teare says:

      Thanks Eric! I’m glad you enjoyed it. I had fun writing it as well so I hope to do it again some time soon :)

      Cheers!

      ++dave;

    • Jeffrey Atizado
      Jeffrey Atizado says:

      I have been using Teams to manage passwords in my business. I think your licensing model for teams should incorporate number of seats, to allow for flexibility when you have staff turn over. Additionally, when staff members do leave, they leave with all your company passwords. There is no way to restrict access and wipe passwords from their account. It would be great to see this type of feature implemented in the future.

      Regards,

      Jeffrey

    • Dave Teare
      Dave Teare says:

      Hi Jeffrey,

      It’s great to hear you’ve been using 1Password for Teams within your business!

      I’m not sure I understand your question about adding flexibility to handle staff turnover. 1Password for Teams is priced per person per month, so if someone leaves, you simply suspend their account and then invite your new team member. You’ll have the same the same number of team members so your price won’t change. You basically pay for what you use, which I think is a good definition of “flexible”. If I’m misunderstanding, please let me know and I can try again :)

      As for restricting access, you can suspend the team member and they will no longer be able to login or receive new data from your team. At this exact moment we do not wipe the data from their devices as it’s an easy mechanism to get you in trouble (i.e. is you were in airplane mode or without internet access for 24 hours, we’d have to delete your data). We do indeed have this code, however, and we will be making it available at some point. We just want to make sure we present it in a way that doesn’t allow you to hang yourself with it :)

      I hope that helps. Please let me know if there is anything else I can help with.

      ++dave;

    • Jeffrey Atizado
      Jeffrey Atizado says:

      Hi Dave,

      Thanks for your personal response!

      I’m sorry, I may have misunderstood how your licensing model works. What you described is exactly what I want! :) To suspend an account, can it be done by an Administrator? Or do you have to be logged in as the User? How do I invite my new staff member to the team? Is this a new feature in V6? Previously, I just shared my license key with a new staff member which they entered when they installed the app.

      I understand the potential risk involved with wiping data. I suppose I am looking for some admin control, similar to what I get with my Dropbox business account that allows me to easily and safely protect my company passwords when a staff member leaves. If suspending a User restricts their ability to log in, this could be sufficient.

      Overall, its been great to see your product evolve into both the personal and business space. Keep up the good work!

    • Ken
      Ken says:

      Regarding the use of teams and blocking a member when someone leaves, you would still want to change all shared passwords, even if they no longer would have access to the vault. Simply blocking access to the vault is not sufficient to ensure the password protected assets are safe. They could have copied those passwords into their own vault, or just onto a piece of paper (shudder!). The good news is that by using a shared vault, everyone still in the team would get the updated passwords as they are changed.

    • Dave Teare
      Dave Teare says:

      Hello again Jeffrey,

      Thank you for the kind words! And no worries on misunderstanding the pricing model. I’m glad it’s flexible enough for your needs :)

      Suspending users immediately prevents them from getting new updates and logging into to the web client. As for the native clients, we remove the vaults as soon as they connect to the server. The only loose-end is crafty users could rely on airplane mode to circumvent that last guard. We have the concept of a Lease Timeout ready to go from the technical side of things, but we need to make sure we present it in a good manner so users aren’t surprised.

      As Ken points out the issue is rather moot anyway as you need to change all the passwords in any event. Ken is very wise and also pointed out how 1Password for Teams makes this easy as everyone who has access to the vault will automatically receive the new passwords. They won’t even know the password changed; it will just work :)

      Take care,

      ++dave;

    • brenty
      brenty says:

      Ken: You’re absolutely right! We can help you block someone from accessing 1Password in the future, but we can’t stop them from accessing other services you’ve given them access to already; that part’s up to you:

      https://support.1password.com/is-sharing-secure/#secrets-can-t-be-unshared

      Now, one thing we’d like to do is allow you to do an audit to see which information the person has actually accessed. That way it wouldn’t be necessary to reset a login they had never accessed, for example. Just wanted you to know it’s something we’re exploring. Cheers! :)

    • Tom
      Tom says:

      Thanks. I am looking forward to the pricing data. I would love to get my kids to use 1password.

      Hey do you think you could add the ability to store a picture of the family health insurance cards and perhaps even the auto insurance cards. I can this being useful in the everyone vault.

      Tom

    • Dave Teare
      Dave Teare says:

      Hi Tom,

      I think your kids will love it! When the time comes and you sign them up, please let us know how it goes.

      As for pictures of insurance and licenses, it’s a great idea. We have the ability to add documents on Mac today, and hope to bring this to iOS and the other platforms soon.

      Take care,

      ++dave;

  2. Dom S.
    Dom S. says:

    Looks promising Dave. I’d like to see a family-friendly solution to cross-platform, mobile and desktop systems. iCloud/Dropbox/Wifi sync doesn’t work for everyone.
    Thanks!

    Reply
    • Dave Teare
      Dave Teare says:

      Thanks Dom!

      We’re well on our way to having 1Password for Teams enabled across all platforms, including mobile and desktop. Today we have full support for teams on Mac and iOS, and our Windows app is already in open beta testing. Android is still in closed beta testing but it is getting ever close to moving into public beta testing. Oh, and of course, the web client works everywhere, including Linux.

      As for iCloud, Dropbox, and Wi-Fi, all of them are awesome solutions and work well for many people. As you say, however, they are not for everyone. Setting these up is not easy in general, and downright hard when it comes to multiple vaults. It’s especially challenging for less technical family members and teammates.

      1Password for Teams was built specially to make things super easy in a team environment and so I think you’ll be very happy with what you find when you create your team. We’re still in beta testing and 100% free, so be sure to check it out and let us know what you think :)

      Cheers!

      ++dave;

    • Dom S.
      Dom S. says:

      Hit it on the head there Dave, and appreciate the great info. I’ll head over and start poking around!

    • Dave Teare
      Dave Teare says:

      One step at a time, Floyd :)

      In time I suspect we’ll also do something for start ups, small business, non-profits, etc, but for now I want to get all my family ducks in a row. Time will tell.

      Cheers!

      ++dave;

  3. jweitzman
    jweitzman says:

    Just what I was looking for! When you finalize Family pricing, I hope it will consider those of us who already purchased multiple licenses for the family.

    One technical question: when you copy an item into another vault, does it stay in sync with the original, so if you change a password or edit it, it is update in every vault? I would assume so, but if you could confirm that….

    Reply
    • Dave Teare
      Dave Teare says:

      Awesome! I’m glad you’re excited about the new family features!

      As for your existing purchase, we don’t have the details ironed out yet, but we’re going to have a way for you to receive a credit towards teams. It will likely be a feature you access from within the apps themselves, but as I say, we need to write it first before I can be sure :)

      As for your technical question, when you copy an item from one vault to another, you end up with two independent items. It’s like duplicating a file in Finder. If you want to share a set of items with multiple people, you would setup a separate vault for that and share it that way. With this approach you’d only have a single copy of the item within that shared vault.

      I hope that helps. Please let me know if there is anything else I can help with.

      ++dave;

  4. Ted Jardine
    Ted Jardine says:

    Still waiting for multi-vault support on Android (sigh) so perhaps the family team version would work for us (but only if isn’t cost-prohibitive). This has been so frustrating that I’ve checked out alternatives; I keep coming back to 1Password, but it’s a big pain point.

    Reply
    • Dave Teare
      Dave Teare says:

      Hi Ted,

      Thank you for your continued support! I hear you on Android and we’re getting close. We’re not ready to make any announcements yet but I can give you a hint on what I mean by “close”: my Nexus 6P just arrived today and I’m installing a very special (internal) beta on it later tonight. We hope to make it public very soon! :)

      BTW – the Android version we’re announcing will have support for 1Password for Teams so you and your family will be able to join the fun. It’s cold outside so be sure to add some “marshmallows” to your hot cocoa for full enjoyment ;)

      Cheers!

      ++dave;

    • Ted Jardine
      Ted Jardine says:

      Marshmallows are tasty IRL or virtually ;-)

      Multi-vault support by itself is all we likely need so unless family pricing knocks my socks off, if Android has multi-vault I’ll be extremely happy just with that.

    • Dave Teare
      Dave Teare says:

      Hey Ted,

      I think you’ll enjoy this post in our forums:

      1Password 6 for Android

      We just opened up the beta testing and are excited to hear what you think. Please join the beta and let us know in the forums how it goes.

      Take care,

      ++dave;

  5. Arjan van Kesteren
    Arjan van Kesteren says:

    I’ll definitely consider Teams when Family pricing is announced and proves to be affordable enough. I am always trying to get my wife and kids to use 1PW , but so far they’ve proven…. hesitant. Maybe this will help, or at least make my life a little easier since my own vault is filled with their passwords.
    Will it work cross-platform? I recently built a Windows PC and I really do consider a proper password manager essential for computing nowadays, so after many years of using 1PW Mac and iOS only, and syncing through iCloud, I now have to rely on Dropbox so I throw Windows in the mix.

    Reply
    • Dave Teare
      Dave Teare says:

      Hi Arjan,

      I hear you about getting the whole family on board, it can be difficult. I know my family took forever to decide upon the right oven for the kitchen, so I guess it makes sense that it would take a bit of time to get everyone using the same software :)

      1Password for Teams absolutely will be cross-platform. In fact, I should say it already is cross-platform as we already have official support on iOS and Mac, and we have beta support on Windows 10. Android is coming soon and of course there’s also the web application that works everywhere, including Linux.

      Cheers!

      ++dave;

  6. Andrew Dorsett
    Andrew Dorsett says:

    It would have been nice to have the pricing in the email advertisement that went out today…

    I’m a diehard 1P user and my wife is even worse. I’ve actually had already started the “Family Team” the day I got my Beta invite, but I stopped once I saw the pricing. I didn’t want to get my wife hooked and then tell her it’d be ~$10/month for us when Dropbox integration with a shared folder works just fine.

    So hopefully the pricing is much better…

    Reply
    • Dave Teare
      Dave Teare says:

      Hi Andrew,

      I agree with you completely. So much so that my original newsletter did indeed have the Family Pricing announcement within it. I had hoped to link to a new family page we’re working on but we simply didn’t finish it in time for the newsletter so I removed that section altogether from my email.

      My plan is to share the good news in the next newsletter. Hopefully we have the code written by then. Sorry for the anxiety this has caused you; we’ll get it done soon :)

  7. Cranberry
    Cranberry says:

    I’m a little confused as to why I would need/want 1Password for Teams for my family. We have a Mac+Windows Family license and can already have separate vaults and shared vaults. It doesn’t seem like our setup is any different than what you’ve described above. Thanks for clarifying.

    Reply
    • Dave Teare
      Dave Teare says:

      Hello,

      Thanks for the great question! I’m happy to explain the differences between 1Password and 1Password for Teams :)

      If you and your family are technical enough to setup shared Dropbox folders and configure your multiple vaults, then you’re A-OK and continue doing exactly what you’re doing. You’re rockstars :) With that said, let me tell you a few ways that 1Password for Teams could make your life even better.

      First and foremost, when you get a new device, you simply need to add your teams account and all your vaults will automatically appear.

      Adding an additional vault is a simple matter of a few clicks in the Admin Console and those team members that you grant access will receive the new vault automatically. There’s no need to share the password for the new vault separately.

      You also get full access to 1Password on all platforms included with your subscription. That way if you switch from iOS to Android or Windows to Mac, there’s no need to worry about licenses. These platforms also include the full featured web app that allows you to access your data anywhere you might be.

      Then there’s the ability to recover locked out accounts (only special admins can do this), restore previous versions of items, and in general the features are designed to be more accessible to more people.

      Whew! That’s a lot of typing there. I need to rest now :) I hope I answered your question but by all means, if you have any further questions, please let me know. My fingers should be rested up by time you reply ;)

      Take care,

      ++dave;

    • Dave Teare
      Dave Teare says:

      Hi Robert,

      I replied to your other comment above. Please review my response and go from there.

      Thanks!

      ++dave;

  8. dyoung522
    dyoung522 says:

    I’ll go ahead and jump on the bandwagon here… I’ve been using 1password forever (or so it seems) and couldn’t live without it. I, too, am really looking forward to being able to use Teams for my family.

    Thanks for such a terrific product!

    Reply
    • Dave Teare
      Dave Teare says:

      Thank you so much!

      There’s plenty of room on our bandwagon so jump right on and party with us. Bring your tambourine :)

      ++dave;

  9. Thomas Geist
    Thomas Geist says:

    Dave, the All Vaults option is awesome – I love it!
    I have a little idea that could help figuring out what vault a login comes from in the 1Password browser plug-in.

    Because with shared vaults it might happen that people do not name logins in a way that it’s discernible and the plug-in might show

    Twitter
    Twitter
    Twitter

    Of course one can roll over a login and the pop-up will show what vault it’s from. But aren’t we all lazy?

    Therefore a little mark in front or after each login that shows what vault it’s from would be helpful. Could just be a colored dot or similar.

    Reply
    • jweitzman
      jweitzman says:

      +1 for the vault indicator! This is a great idea. I can’t find anywhere to choose the color circle for an existing vault (as you can for new vaults) so that would be a complementary feature.

    • Dave Teare
      Dave Teare says:

      Thanks Thomas! I’m stoked to hear you love All Vaults as much as I do. It’s probably my #1 favourite feature in version 6 of 1Password for Mac.

      As for a vault indicator, I agree with you that would be a nice addition. We were thinking colours might work and had a lot of it implemented already, but honestly, it didn’t work out as well as we expected. I hope we can find a way to make this nice and easy in the future.

      Take care,

      ++dave;

    • Dave Teare
      Dave Teare says:

      Hi Kent,

      Close, but it’s the other way around :) Your teams subscription will include free access to all 1Password apps on all platforms.

      We’re not there yet, but at some point you will be able to receive a credit in your 1Password for Teams account for your existing license. Teams is still free while it’s in beta testing, and the billing system isn’t written yet, so please sit tight for a little while longer while we sort these things out ;)

      Cheers!

      ++dave;

  10. Chris Kinsman
    Chris Kinsman says:

    One thing missing here that would be awesome for families but in some cases business teams also.

    There are a bunch of passwords that I don’t want to give folks access to today but if I am no longer around they need access to.

    It would be nice to have some type of process that releases those passwords to assigned individuals team accounts when needed. Not sure what that process looks like. A “dead” man switch, a qr code stored with will, Multi qr codes one with each kid, etc…

    Reply
    • Dave Teare
      Dave Teare says:

      Hi Chris,

      I’m so glad you brought this up. You’re absolutely right about this. In my post I talked about Sara and I having access to our parent’s information in case something bad happened, but I omitted what would happen if Sara and I meet our fates first.

      1Password for Teams has a feature where every member of your team can have their own Emergency Kit. This kit contains your domain, email address, Account Key, and an optional place for you to write your Master Password. This would work great for what you’re describing as you can print the kit, write your Master Password on it, and store it alongside your Will in your safety deposit box.

      Also, the very nature of teams helps here. I have my important items shared with Sara so if I get run over by a bus tomorrow, she has quick and easy access to all the accounts that she needs.

      Cheers!

      ++dave;

  11. Anthony
    Anthony says:

    Already created a team for my family, so excited to hear about family pricing coming soon. Next up is working on getting my company to adopt, makes so much sense and blows away any other solutions out there.

    I’m still hesitant to give up my personal vault stored in Dropbox and moving my items to a team account, family or team my own team account. It’s not the moving of items, that’s easy with the move feature, it’s going from a one time license to a subscription for my personal items only I use and having to use or create a team account for my own personal items. Makes sense for moving my own work related items over to a work team account, but not quite the same as moving my personal items into a family account.

    Regardless, love the products, best $ I’ve ever spent on software! Thank you Dave, Sara, and the rest of the AgileBits team!

    Reply
    • Dave Teare
      Dave Teare says:

      Hi Anthony!

      Thank you so much for the kind words about 1Password for Teams! I agree with your assessment :)

      Regarding your personal vault that you sync with Dropbox, you’re A-OK to keep doing exactly that. There’s no need to change unless you want to benefit from the additional features in teams. I highlighted a few of those in my response to Cranberry above if you’d like to check it out.

      Thanks again for all the kind words! You rock!

      ++dave;

  12. Rick Cogley
    Rick Cogley says:

    Getting closer; that’s good, thanks. So, the company pricing is decided then? @5 USD / month / user? Will there be a discount for pre-paying annually?

    Also, if I have a family team, how will that also work with my company team? Surely the 1password app will have a way to log into both, right?

    Reply
    • Dave Teare
      Dave Teare says:

      Hi Rick,

      I’m super happy that you’re excited about 1Password for Teams! It’s great to see :)

      I simply need more time before I can answer your specific questions about pricing. We’re still in beta, are completely free during the beta process, and have no billing system implemented yet. We have a ways to go before I can give you the specifics.

      We wanted to at least provide a ball park figure for people before they join the beta so they have at least a basic idea of pricing. That’s where the “starting at $4.99 per person per month” came from. We’re likely to have different service tiers and I’d love to have an annual discount, but again, I want to actually implement these features before making any promises :)

      As for having a family and a company team, yes, absolutely, you can have both at once. You can see how that works within this post. Here’s probably the best screenshot in the post that shows how the two (or more) teams can live together:

      https://blog.agilebits.com/wp-content/uploads/2016/01/TeamsVaultSelector.png

      You can add as many teams as you want, and the All Vaults feature (also detailed above in my post) makes it super easy to find what you’re looking for without needing to constantly switch between vaults.

      I hope that helps. Cheers!

      ++dave;

    • Rick Cogley
      Rick Cogley says:

      Right, thank you. I’m in the middle of deciding to move my company from lastpass to 1password for teams, and the contract is up in Feb, so, I want to make that decision soon based on real info if possible :-)

      How did I miss that screenshot. Thanks!

    • Dave Teare
      Dave Teare says:

      Hello again Rick,

      I’m glad you like that screenshot. It was one of my favourites :)

      As for more specific pricing, I see where you are coming from. Reach out to me at dave (at) agilebits (dot) com with more specifics on your situation and I’ll see if I can shed some more light on it.

      Take care,

      ++dave;

    • Dave Teare
      Dave Teare says:

      Me too! :)

      Seriously, I really am. We have some great stuff I can’t wait to share. We just need to finish the designs and implementation of a few things and then I’ll be happy to spill the beans.

      Cheers!

      ++dave;

  13. Christian C. Berclaz
    Christian C. Berclaz says:

    Hi Dave

    I really like the concept of 1Password for teams, we’ve played a little bit with it with my daughter – before we get my wife to make the big jump :) – and it is very promising. You remember that we exchanged already a few ideas about either a family plan, which I really welcome, and the service potentially being more than just password management and sharing but a way to facilitate transmission to heirs.

    All this is good, but something is still stopping me, and it has nothing to do with Agilebits. 1Password is solving a problem that too many people still underestimate: their cyber security. 1PT makes it more convenient for group of people. Inherently however, concentrating that many sensitive information in one place is risky: if the root is compromised then our whole cyber life is compromised too, but 1PT introduce yet another risk: how can it be ensured that Agilebits server won’t be compromised and if they are how is “my” information still protected?

    You’ll tell me – I hope – something like “your information is encrypted on our server and can only be decrypted using your master key” which is great (onus being on me to ensure that said key is strong enough). All good, but then there is this rampant debate in too many countries around the world: government and enforcement agencies must have backdoor access, or end-to-end encryptions must become illegal, etc, etc. A lot of it is only talk and, appallingly so, most of the talkers don’t understand most of what they are talking about… Still the debate is there and it is not inconceivable that the government might force companies like AgileBits to comply with whatever rules they put in place which might introduce fundamental weaknesses in the protection of my data against unauthorised access (and yes you guessed it my government is not the same as yours so it matters even more to me because I don’t have a say in these US matters).

    Today 1P does encrypt data natively – assuming, but I think it’s the case – with strong encryption, I can store this information and synchronise it with dropbox and consume it on my phone or desktop. If Agilebits is ordered to stop offering native strong encryption I can always stop updating my desktop/mobile apps, if Dropbox is ordered to deliver my data, my file will turn out to be all gibberish – unless my master key was weak to start with. Worst case I stop synchronising via Dropbox and go back to manual sync. Nightmarish but doable. A clear problem here is that Agilebits or Dropbox may, on their decision or be forced to, not disclose that they got such requirement – but it would get known one way or another.

    With 1PT the scenario is potentially worse because all our eggs are truly in one basket. We can still mitigate part of the risk and benefit the convenience with a mix of 1PT and traditional dropbox or iCloud synching but ultimately the problem would still exist.

    I could follow the industry stand, and in particular Apple and Tim Cook, and see how active they are in the political debate. Still the UK wants (or has?) to pass a law that would significantly reduce data protection for individuals and in the US the debate seems to be far from over. But I still recall a time, during the cold war, when certain technologies could not be exported from the US in fear that the Warsaw Pact would get its hands on it. In such a situation Agilebits would probably be a relatively small player compared to the likes of Apple or Microsoft, still it would be great if you could elaborate in a blog post how Agilebits is participating to this debate, and in the first place what is its position with respect to the right course of action between strong individual protection and the fight against crime and terror, as well as mitigating actions that AgileBits can and is taking (e.g. jurisdiction where the information is stored, “insurance” to allow Agilebits the means to fight court orders, etc.).

    I see myself part of the “good guys” and I don’t want to suffer from the successful attacks of the usual “bad guys” because a few “very very bad guys” led to forcing weaker protections, but that’s where we seem to go right now. AgileBits has, as much as I could observe, always acted in the interest of the “good guys”, continuing to do so in the future might require non-vanilla strategies and I’d love to hear about them.

    Cheers
    Chris

    PS and sorry if I always come with hard questions to you, it’s not against AgileBits but instead because you are amongst the few really credible guys in this area.

    Reply
    • Dave Teare
      Dave Teare says:

      Hello again Chris! It’s great to hear from you.

      Wow, you wrote an essay there! :) I have to be honest here and say that I’ve been writing for nearly 12 hours straight now and I don’t think I can compose a reply worthy enough to match your question.

      Let me get some sleep and I’ll try to circle back to this tomorrow when I have a fresh set of eyes. I will say one thing, however: I’m Canadian and so is AgileBits. As much as I love our American friends, I’m fiercely Canadian! And while being Canadian does not make us immune to what you fear, it does make things a lot harder on the bad guys. Check out this post from 2013 that goes into more details about the second set of “Crypto Wars”:

      https://blog.agilebits.com/2013/09/06/1password-and-the-crypto-wars/

      Alright, I need some sleep now. Hopefully Jeff’s post gives you enough to munch on until I manage to circle back and answer the rest of your points.

      Cheers!

      ++dave;

    • Christian C. Berclaz
      Christian C. Berclaz says:

      Hey Dave,
      Wow I didn’t except an answer that quickly. No rush on my end to be sure.
      First of all apologies for the oversight, yes I knew you were Canadian and it just slipped my mind (I wrote that ‘essay’ early in the morning). I think in the immediate it definitely plays in your favour, I guess as long as the information is physically located in Canada as well otherwise jurisdiction might become tricky.
      On the long run however it remains a valid question, as you said you are not immune to such issue – in this day and age no one or country is safe from terror attacks and when these happen one of the reaction is to find blame, on the law enforcement agencies first which retort by arguing that they were hindered by unbreakable encryptions.
      I’ll have a look at your link, in the meantime have a good rest!
      Chris

    • Dave Teare
      Dave Teare says:

      Good morning Chris!

      I feel much better after a good night’s sleep. Now I can finish answering your question :)

      First and foremost, I want to talk about how awesome it is that we’re talking about governments and three letter agencies. It’s simply a given that you’re already using strong, unique passwords for every website. It is also a given that your data is encrypted using true encryption that has no backdoors. As Irri from Game of Thrones says, “It Is Known” :)

      This is pretty cool when you stop and think about it. We’ve moved the threat landscape from trivial password reuse attacks to sophisticated attacks requiring government intervention. In the grand scheme of things the general public is much more secure than they were just a few years ago. We have a long ways remaining on this journey, but the fact of the matter is we’ve made great progress and that should be celebrated. As the old anonymous saying goes, if you can’t find happiness along the way, you won’t find it at the end. While this applies to life, I think the same can be applied to celebrating our security victories as well.

      As much as we have already moved the needle, the threat from three letter agencies certainly remains. It is a serious issue and I don’t want you to think I’m belittling it, but during discussions like these I always like to keep this XKCD comic in mind:

      https://xkcd.com/538/
      

      It’s funny and easy to discard as a joke, but it has a poignant point to it: there are many other ways of extracting information from you that are cheaper and easier. For example, in your (hypothetical) example, it seems easier to me for the government to simply lock you up in a cell and wait for you to tell them your secrets. Or, they can take away all the possessions from those you love and leave you in a desperate state. Once you assume the government is evil and out to get you, you have to worry about your physical security and about the wellbeing of those you love.

      With all that said, we absolutely do our best and take measures to protect your information from these agencies. Examples of the things we do range from simply requiring SSL everywhere to using Secure Remote Password so your client can verify the server is legitimate before transmitting any information. It’s a constant arms race and we’ll continue to add additional layers of protection as time goes on.

      I highly recommend you checkout our security page along with our White Paper to get a sense of numerous things we do to protect your data:

      https://teams.1password.com/security/
      https://teams.1password.com/white-paper/1Password%20for%20Teams%20White%20Paper.pdf
      

      The important take away from this discussion is there are many types of threats in this world. Many are simple and trivial to exploit, while others require much more sophisticated techniques to pull off. Viruses like stuxnet show that cyber weapons do exist, but you have to keep in mind that the US and Israel needed to invest a ton of energy into that weapon and when it was discovered they had to burn off a few (undisclosed at the time) zero day exploits to help cover their tracks. The investment was enormous. For you an I, they would simply arrest us and hit us with a $5 wrench until we volunteered the information.

      Whatever we do we must make sure that we don’t lose sight of the fact we need to use strong, unique passwords for all websites. And we need to get all our friends and families doing the exact same thing. That’s where we’re going to gain the vast majority of our online security. With 1Password for Teams we’re bending over backwards to make this possible for all our customers (technical and non-technical) while at the same time providing real protections against three letter agencies. The Account Key is a great example of this as even three letter agencies are going to give up cracking a Master Password when they find it has been hardened with 128 bits of entropy.

      I apologize for the essay there Chris, but once I got started I couldn’t stop my fingers :)

      I hope it helps. Take care,

      ++dave;

    • Christian C. Berclaz
      Christian C. Berclaz says:

      Good morning Dave!

      Thanks a lot for your detailed reply, as a always a pleasure to exchange thoughts and ideas with you, I appreciate the time you are investing to answer comments the way you do, despite very long days I’m sure! I liked the Crypto Wars article you mentioned and I’ll get a closer look at the other Agilebits pages.

      I fully agree with what you wrote, and I particularly like the XKCD comic, yes it is funny but that’s so true. As a creature we’ll follow the path of least action and as an economically rational creature we’ll go for the cheapest; indeed there are much easier, cheaper and faster way to get information from anyone.

      Considering a manichean view that the government is deliberately evil, your answer is spot on. In the view where the government is simply clumsy and its actions have the unintended consequence of weakening everyone’s protection, “Crypto Wars” may give at least part of the answer, though I’d doubt you’d close down the business if any government just made a blunder.

      The future is impossible to read and we have to take things as they occur and make the best of it. What I find reassuring is that each time I or others have debate with Agilebits and yourself, the answers are never the result of a last minute improvisation or of a marketing script but seem clearly coming from a combination of experience and reflections, in short they are well thought through and credible!

      Thanks for your efforts and I’m looking forward to the next announcement on pricing (though I should probably get a loan if the US dollar continues to climb vs the Sing dollar, ok not just for AgileBits).

      Cheers :)
      Chris

    • Dave Teare
      Dave Teare says:

      Whew! I’m glad you liked my reply, Chris. Sometimes I worry linking to that XKCD comic as I fear it might be taken as a laissez-faire approach to security and encryption, which is clearly not the case! But still, we must keep in mind that there are many avenues of attack and so we should not obsess over a particular set of attacks and ignore the others.

      I hear you on the US dollar conversions. Our Canadian dollar has fallen from parity with the USD all the way down to below 70 cents on the dollar. Most of our expenses are in USD so we’re not celebrating like many of the exporters are. Hopefully things turn around so we can preserve (I guess I should say reclaim!) our purchasing power.

      Thanks again Chris. For the kind words and the fun discussion. Take care,

      ++dave;

  14. Jonathan
    Jonathan says:

    1Password was one of the best applications I ever purchased and it’s been an awesome ride ever since that day.

    I’ve been looking for a good solution to help my dad keep track of some shared passwords for accounts we manage together. After looking around for a few weeks at other services, bam! – 1Password for Teams email arrives.

    Thanks for continuing to delight us with new ideas. Deeply looking forward to Family pricing and to being able to present this to my dad and the rest of my family!

    Reply
    • Dave Teare
      Dave Teare says:

      Thank you so much for the kind words, Jonathan! They mean a lot to us and help keep us moving forward.

      I think your dad and the rest of your family will love 1Password for Teams! Please give it a go and let us know how it turns out. We’re here for you if you need us :)

      Take care,

      ++dave;

  15. 1Password User
    1Password User says:

    Does 1Password for Families allow automatic SYNCING of shared vault passwords once they’ve been copied or moved from vault-to-vault? I recall this was a problem with shared vaults in the past, since it’s good practice to change passwords periodically but it’s very difficult if they must then be updated in all shared locations manually. Thank you.

    Reply
    • Dave Teare
      Dave Teare says:

      Hello,

      When you copy an item to another vault, you are creating a second copy of it. It’s like duplicating a file within Finder. Once there’s multiple copies, they are separate and therefore they won’t sync anymore.

      What you want to do instead is to have a single copy of that item and store it in a single vault that you then share with those who need it. With 1Password for Teams, creating and sharing vaults is super easy so this is not as cumbersome as you might expect.

      I hope that helps. Please give it a try and let me know how it turns out.

      ++dave;

  16. Hardy
    Hardy says:

    Love the idea – but as an international user, based in South Africa – a price in US$ that is ongoing is close to a non-starter. Will wait on pricing confirmation, but suspect that even $5 its simply going to be a non-starter for me.

    So, have set up the account – but will not start using it at all until I have some sense of costs.

    Reply
    • Dave Teare
      Dave Teare says:

      Hello Hardy,

      I hear you. Currency fluctuation is a real pain. Our Canadian dollar has fallen from parity with the US Dollar down to nearly 66 cents on the dollar. The change has forced Apple to raise all the app prices in their App Stores, and it’s certainly been a head wind for many of our non-US customers. We chose to price everything in US dollars because most of our expenses are in US dollars and it is still one of the most popular currencies in the world.

      We’ll have more news on Family pricing soon and I think you’ll enjoy what we announce.

      Cheers!

      ++dave;

    • Hardy
      Hardy says:

      Thanks Dave – like others, also an “evangelist” for your product – been a user for a good few years now and never needed to look elsewhere.

    • Dave Teare
      Dave Teare says:

      Thank you so much, Hardy! Awesome users like you are why we’re still here and allow us to keep moving forward. We rely almost completely upon word-of-mouth “marketing” so I’m very thankful that you take the time to tell others about 1Password.

      <3

      ++dave;

    • Dave Teare
      Dave Teare says:

      Hi Lisa,

      Absolutely! 1Password for Teams has a web application that can be used on Windows, and we also have a Windows 10 application in beta testing that you can download from here:

      https://www.microsoft.com/store/apps/9NBLGGGZ0HT9
      

      We are working on extending our support to include older versions of Windows. If you are just looking for your own personal version of 1Password and are not planning on using it in a team environment (as described in this post), you can use our Windows version available from here:

      https://agilebits.com/downloads
      

      At some point the version for Windows that you download from there will also have full support for teams. We just need a little more time to finish :)

      I hope that helps. Please let me know if there is anything else I can help with.

      ++dave;

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