1Password tips

Quick Tip: iOS 9 Spotlight search and 1Password

Some of the geekiest arguments I’ve ever heard have been over the way people organize apps on their iPhones and iPads. I keep my most heavily used apps on my main screen, then shove almost everything else into folders on my other screens.

The reason I can do this is because of the wonders of Spotlight search. It’s easy for me to search for and launch the app I want to use, so I don’t have to spend my mental energy trying to remember where I’ve put things.

Apple opened up Spotlight to third-party developers like us in iOS 9. My searches are now supercharged! I’ve gotta say, I love being able to find my 1Password items right from my iPhone’s home screen. I enabled Spotlight search in 1Password by going to Settings > General > Enable Spotlight Search. Now I can just pull down, type in part of the item’s title, then tap on its name in the search results. 1Password opens right to that item.

iOS 9 Spotlight search

You might have questions about the new Spotlight search and how it works with 1Password, so I put together some answers for you. If your question isn’t addressed, please let me know; I’ll be sure to update it in response to your feedback.

I’m also curious: what are your favorite iOS 9 features? Let me know in the comments!

1Password tips

Quick Tip: 1Password 6 and Slide Over

Slide Over Happy Chris

It’s been just over a week since I received my delightfully thin and light iPad mini 4. I got the orange Smart Cover, and it looks fantastic. The primary reason I decided to upgrade my iPad mini this year was to take full advantage of everything iOS 9 has to offer.

iOS 9 has a metric ton of new features, but by far my favorite is Slide Over. Combining 1Password with Slide Over is a game changer for saving time and using every bit of power 1Password has to offer.

Logging into third-party apps doesn’t get any easier than using the 1Password Extension, which is supported by many apps. However, there is the occasional app that doesn’t (yet) support the extension, and this is where Slide Over shines.

Slide Over is a new iOS 9 feature for the iPad1 that lets you swipe from the right edge of the display to bring up another app on top of the one you are currently using. Multitasking has never been faster or easier.

Let’s say I’m using my banking app, which sadly hasn’t added the 1Password extension. In iOS 8, my workflow would have looked like this: close the banking app, launch 1Password, copy the password, switch back to the banking app, and then paste.

With the combined power of iOS 9, Slide Over, and 1Password 6, I can simplify the process.

Swipe left to right in your item list to reveal the Copy Password option

Swipe left to right in your item list to reveal the Copy Password option

While in my banking app, I can swipe in from the right, unlock 1Password, slide from left to right on the bank’s Login item in the list to copy the password, and slide 1Password away. It’s that simple.

If you have an iPad that supports Slide Over, give it a shot the next time you find yourself in an app without 1Password support. And then be sure to write a nice note to the developer of that app and ask them to integrate the 1Password app extension for iOS.

We always love hearing from you. Start a conversation with us on our Support Forums, Twitter, or Facebook.

1 Supported on iPad mini 2, 3, and 4; iPad Air and Air 2; iPad Pro

1Password tips

Quick Tip: Move a locally synced vault

Pop quiz, hotshot. You’ve chosen to sync your vault to local storage using 1Password 4 for Android. Now you’ve got a new device and you need to migrate that data onto it. What do you do? What do you do?

Not to worry. Migrating your vault to another device isn’t as daunting as it may appear at first glance. You’ll just need access to a desktop computer and a USB cable.

Move the vault from the old device

1P4 Android bot

The first thing you’ll need to do is connect your Android phone or tablet to your desktop with a USB cable. Then, open the device to view its files and folders on your computer.

Note: If you’re using a Mac, make sure you have installed the Android File Transfer tool.

Using Finder or Windows Explorer, navigate through your device’s local storage until you find the .agilekeychain folder that is your 1Password vault. Copy the entire folder to the desired location on your computer.

Migrate to a new device

To get that vault onto a new Android device, connect the new Android to the computer with the USB cable. Then, copy the entire folder to your new device’s local storage.

Once the folder is on the new device, configure 1Password for Android to sync with local storage, as usual.

Migrating to Dropbox

If you’ve decided to switch to Dropbox for easier syncing between devices, you can do that easily. Make sure that Dropbox is installed on your Mac or Windows PC.

Once you’ve got Dropbox installed, open the Dropbox folder on your device and copy the .agilekeychain folder to it. You can use 1PasswordAnywhere to confirm that your vault transferred to Dropbox properly.

That’s it! If you’re syncing to local storage with 1Password 4 on Android, it’s a good idea to back up your vault to another device this way every now and then, just in case something bad should happen. That’s just perfectly normal paranoia. Everyone in the universe has that. :shifty_eyes:

The AgileBits team wearing their finest tin foil hats

The AgileBits team wearing their finest tin foil hats

Questions? We’d love to hear from you. Leave a comment here or join us in the forums. If you’d like to join our beta family and be the first to try new features, you’re most welcome to sign up for our beta newsletter.

1Password tips

Quick Tip: Migrate your details between 1Password items

We all have our own ways of keeping things neat and tidy, and having something out of place can just throw your whole day out of whack. Luckily, 1Password mini can help you keep things organized just the way you like them.

Let’s say someone sends you the details for the Wi-Fi router at their house, but it’s in a Secure Note instead of the Wireless Router template for 1Password.

Wireless network data stored in a Secure Note

If you’re like me, this is the kind of thing that could make you a bit, well…


So, let’s move the relevant data over to a new Wireless Router item and set things right with a few simple steps:

1. Create the new item

In 1Password, create a new item in the proper category. Launch 1Password, and choose File > New Item > Wireless Router. This is the new item where the previous Secure Note’s content will go. Leave this new item in edit mode.

Create a new Wireless Router item

2. Open the original item in 1Password mini and anchor it

Click the 1Password mini icon in the toolbar and search for or browse to the Secure Note containing the details you want to migrate to the new entry. Click the anchor button in the bottom left of the detail view to keep the item on screen.

Copy and paste the details

3. Copy and paste

At this point, you can copy and paste the relevant information from the original item. You can also create new sections and fields for any important information that doesn’t fit elsewhere. When you’re finished, save the new item.

4. Delete the original item

At this point, the original item is no longer needed and can be safely deleted.

5. Bonus points: share!

Share the new entry with the person who sent you the Secure Note version using the item’s Share button.

Share the item

This use case comes up for me more often than I would have thought in the past. The Wireless Router example is a real one from a recent trip to visit the team in our Toronto office. Beyond that, I have quite a few items I exported from Yojimbo long ago, and those only exported as plain text files. I imported those text files as Secure Notes in 1Password and I have been migrating them to proper 1Password entries here and there over time. Instead of switching back and forth between items in 1Password, using 1Password mini’s anchored windows helps to make the process of migrating data between categories a lot simpler.

more than just passwords

Staying on top of deadlines and expiry dates

1Password is at its best when it’s helping us forget — not just our passwords and credit card numbers, but also where we put that thing. 1Password remembers, so we don’t have to. It’s easy to get hooked on this line of thinking. You start to ask yourself: what else can I afford to forget about?

How about deadlines? I’m not talking about calendar appointments. Think instead of the warranty on your laptop — the one that always runs out days before you need to use it. Think of the gift card you need to spend before Father’s Day. The domain name you keep forgetting to renew. The annual subscription you plan to cancel before you get charged again.

So much of our sensitive information comes with a best before date — and 1Password is great at keeping track of best before dates.

expires soon

You’re probably used to filling in the expiry date field for your credit card, but you might know that it’s also built into lots of other 1Password items — Passports, Memberships, Driver’s Licenses, etc. You can also add it to your own items using custom fields.

Once you assign expiry dates to all your time-sensitive items, you’re one smart folder away from seeing anything that needs your immediate attention.

expiry smart folder

The key to making this work is the second field (“Any Value” -> “contains”), which I’ve set to the current year. You could also fill in “2015-05” to see only the items that expire in May, but tweaking this value every month might be too fiddly for your tastes. I find a year’s worth of expiry dates is manageable so long as I review the folder every once in a while.

1Password won’t ever replace my calendar, but there are some due dates it handles with style — especially when it comes to information I can’t risk keeping anywhere else.

How do you use 1Password to make your life a little more manageable? We’d love to find out. Share your creative ideas in the comments!

more than just passwords

Simple and secure gifting with 1Password

I’ve moved a lot during my ‘adult’ life, and as such, I’ve got friends and family across the country, and around the world. Since I don’t see most of them nearly as much as I would like to, I like to send out random gifts every now and then to remind them that I think they’re awesome and to give them a bit of a smile. It can be a silly little craft I’ve made or a card with a note. Often, it’s something that I see online that I know they’d just love.shirt design by DoOomcat on woot.com

One frequent benefactor of my online shopping addiction is my soon-to-be-seven year old niece, Maddie. When a friend showed me a new nerdy t-shirt design on one of our favourite shirt-a-day sites the other day, I knew it would be perfect for Maddie.

When I went to fill in Maddie’s address in the shipping details, it occurred to me that I type this address a lot … and I really don’t want to.  So, I switched over to 1Password and filled her address into a fresh new Identity item instead. When I switched back to the shipping form, I could fill her address with a few clicks. Now it will be easier than ever to send stuff her way, and I’m quickly filling up my Identities category with the addresses of other family and friends.

Maddies Identity

Bonus tip:  to make this category even more useful, use the notes field of the Identity to store gift ideas – you’ll know where they are when you need them, and they’ll be safe from curious prying eyes!

more than just passwords

“1Password, find my stuff!”  (How to not lose anything ever again)

Paper: it’s the bane of our digital existence.

Most of it you can scan and keep in 1Password. But some of it you just can’t digitize away. Think of those handwritten postcards from your best friend. Your glossy, autographed Star Trek prints. Your passport. Your college diploma. Your tax returns (‘tis the season).

All that stuff has to be kept somewhere safe, somewhere not-on-a-computer. And for people like me, that’s a virtual guarantee it will end up lost.

If you’re nodding your head empathetically right now, I encourage you to read on. Because I’d like to let you in on a secret:

With a bit of encouragement, 1Password can actually give you the answer to an all-too-familiar question: Where did I put that thing?


How I trained 1Password to find my stuff

The first time I misplaced my passport on the morning of an international flight, I cursed my bad luck. The second time, I resolved to teach 1Password how to keep track of my most important possessions. That way, I wouldn’t have to.

I created entries for anything and everything I was afraid to lose: the lease for my apartment, my health card, even my winter gloves.1 In each entry, I added a section—“Where is it?”—and a custom field labelled “location”. I filled in each “location” field with the object’s last known hiding place.


Once I had catalogued enough stuff, all I had to do was create a new smart folder and configure it to match any items with a “location” field.


Now I could look up my physical possessions just as easily as my digital ones. And because “Find my stuff” was a smart folder, it would stay up-to-date as I added new items. (Picture a hyper-intelligent take out drawer—it always has the dim sum menu you’re looking for.)

I still can’t remember what I did with last year’s tax return. But whenever I do need to look up something that I’ve filed away in meatspace, the answer is now just a click away. “Hey 1Password! Where’s my stuff?”

How do you use 1Password to make your life a little more manageable? We’d love to find out. Share your creative ideas in the comments!

  1. Don’t knock it! On that first cold morning in October you’ll be glad you told 1Password where your gloves were back in April.
1Password for Mac logo

The new wonderful-ness of Wi-Fi sync

The ability to have your secure password data with you on all of your devices is one of the most important features of 1Password. Of course, strong encryption of your data is vital as well, but it is sync that ensures that you can use these strong and unique passwords across all your devices easily.

Ensuring that users have access to their data everywhere they need it is not always a simple process. Let’s take a look at the development of Wi-Fi sync in 1Password, and see some of the great improvements our developers have made lately.

The beginning of Wi-Fi

We begin back before the dawn of 1Password 4. The Wi-Fi Sync of 1Password 3 provided a… less than ideal user experience. When our developers sharpened their tools to craft 1Password 4, the initial version of 1Password 4 for iOS was released without the feature.

Users were not content with this omission and lobbied us by forum and by email and by all means necessary, declaring their love for Wi-Fi Sync (and as well they should!) Hearing their pleas, our developers went back to the Agile Forge and re-designed Wi-Fi Sync for its triumphant return in 1Password 4 for Mac.

Wi-Fi’s triumphant return

Even after we reintroduced Wi-Fi Sync in 1Password 4 for Mac, we knew we could do better. We kept polishing and strengthening the feature, and now with the release of the Syncerrific Edition, Wi-Fi Sync is the powerful, cloud-free sync option that our users both need and deserve.

Let’s look at some of the improvements to Wi-Fi sync in 1Password 5:

  • Attachments: Wi-Fi sync now syncs every nook and cranny of your vault … including all of your attachments.
  • Multiple Vaults: Got multiple vaults? No problem. Wi-Fi sync can handle that. Sync all your vaults to your mobile devices without ever touching the cloud.
  • Automatic: No more need to frequently type in secrets – sync your data whenever your devices are linked to the same Wi-Fi network as your Mac.

1Password 5 Wi-Fi preferences

Learn about how to set up Wi-Fi sync for all of your vaults in our User Guide.

We’d like to thank all our wonderful users for their persistence. 1Password is a better, stronger, faster product for you today because you keep us on our toes.

Keep being awesome.

1PW4 expand notes field

1Password for Windows Tips: The Incredible Expanding Notes

All 1Password items have a notes field where you can add any extra details you want. Some people add street addresses to items that have physical locations, others add device serial numbers to their maker’s Login items for quick reference.

A nice trick in 1Password 4 for Windows is the Notes field can expand when you need more room. If you simply mouseover the Notes field’s bottom bar (the one that separates it from Tags), you can click and drag to make it larger and add whatever you need.

Tips & Tricks: 1Password 5.1 for iOS

1Pi iOS 7 icon 1521Password 5.1 for iOS is now up in the App Store, and it sports some great new stuff based on your feedback. In fact, there’s enough for a bulleted list not much unlike this:

  • Touch ID now has 42% more touch, 27% more ID – We simplified our Auto-Lock settings for your Master Password and Touch ID to be clearer. Give Settings > Security a look.
  • Tags go mobile – Need more than folders? Folders just not your thing? Now you can add tags to items on iOS. Sub-tip: they’re comma separated.
  • iPhone 6- and 6-Plus-ified – Better graphics, even richer icons, and other tweaks for iPhone 6 and 6 Plus owners.
  • Custom keyboard control – Third-party keyboards are a big thing in iOS 8, but they don’t need to be in your 1Password (in short, some of them can transmit what you type to servers for, ideally, useful text-in-the-cloud stuff). We disable them by default, but you can turn them on in Settings > Advanced.

We hope you enjoy! If you get a minute, please spread some of your review magic in the App Store. They really do help!